Privacy Policy

Ruth Shine School of Dance Limited

Last updated: September 2026

Ruth Shine School of Dance Limited (“we”, “us”, “our” or “the School”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you register for classes, use our website, contact us or otherwise interact with Ruth Shine School of Dance.

We process personal information in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), the Data Protection Act 2018 and other applicable Irish data protection legislation.

1. Who we are

The data controller responsible for your personal information is:

Ruth Shine School of Dance Limited
DANCE TRAX STUDIOS, Unit 6 The Mall Newtown Centre Newtown Square, Main Street Blessington WICKLOW Ireland W91 N925
Ireland

Company Registration Number: 821808

Email: ruthshineschoolofdance1@gmail.com

If you have any questions about how we use your personal information, please contact us using the details above.

2. What information do we collect?

Depending on your relationship with us, we may collect and process information including:

Student information

Student’s name
Date of birth
Address
Class and dance level
Attendance information
Examination and performance information
Registration and enrolment details

Parent/guardian information

For students under 18, we may collect information about parents or guardians, including:

Name
Relationship to the student
Email address
Telephone/mobile number
Address
Emergency contact information
Payment and billing information

Medical and additional-needs information

Where relevant to a student’s participation and safety, we may collect information about medical conditions, injuries, allergies, disabilities, additional needs or other information which may affect participation in dance activities.

Some of this information is considered special category personal data, such as health information, and is subject to additional protection under the GDPR.

We only ask for this information where it is relevant to the student’s safety, wellbeing, participation or the support we provide.

Photographs and video

Photographs and video recordings may be taken during classes, rehearsals, performances, examinations and other School activities.

Where we wish to use identifiable photographs or video for promotional purposes, such as our website, social media or printed materials, we will use an appropriate legal basis and, where required, seek consent.

3. How do we collect your information?

We may collect information when you:

Register for classes or create a customer account
Enquire about classes
Book a trial
Make a booking or payment
Complete a medical or additional-needs form
Contact us by email, telephone or through our website
Participate in classes, examinations, performances or other School activities
Give permission for photographs or video to be used
Subscribe to or interact with our communications

We may also receive information through our website, customer management systems and payment providers when you use those services.

4. How do we use your information?

We use personal information to:

Register and enrol students
Manage classes, timetables and attendance
Communicate with students and parents/guardians
Administer trial classes
Process payments and Direct Debit payments
Organise examinations, performances, workshops, camps and other activities
Understand and support students’ needs and participation
Maintain appropriate emergency, safeguarding and medical information
Respond to enquiries
Manage customer accounts
Send important information relating to classes and School activities
Send marketing communications where permitted
Maintain our financial and business records
Meet our legal and regulatory obligations
Protect the safety and wellbeing of students, staff and visitors
Deal with complaints, disputes or legal matters

We will only use personal information for legitimate purposes and will not use it in a way that is incompatible with the reason it was collected.

5. Our legal basis for using your information

Under the GDPR, we must have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Contract – where processing is necessary to provide the classes or services you have booked, manage your enrolment or administer your account.

Legal obligation – where we are required to process information to comply with legal, accounting or other regulatory requirements.

Legitimate interests – where processing is necessary for the reasonable operation and management of the School, provided that our interests do not override your rights and freedoms.

Consent – where we ask for your consent, for example for certain marketing communications or the use of photographs and video for promotional purposes.

Where we rely on consent, you may withdraw your consent at any time.

6. Medical information

Health and medical information is special category personal data and receives additional protection under the GDPR.

We collect relevant medical and additional-needs information so that we can take appropriate steps to support students and manage their safe participation in classes and activities.

Access to this information is limited to those who need it for legitimate School purposes.

We will not share a student’s medical information with other parents or students.

Where required, we will rely on an appropriate legal condition for processing special category data under Article 9 of the GDPR.

7. Children’s information

Many of our students are children and we recognise that children require particular protection in relation to their personal information.

We only collect information that is reasonably necessary for the purposes of providing and administering our services, supporting students and maintaining their safety and wellbeing.

We take particular care when using children’s photographs, videos and other information, and will provide appropriate information and obtain consent where required.

Children are data subjects in their own right and have rights under data protection law. Parents and guardians may exercise rights on behalf of a child where appropriate, taking into account the child’s age, understanding and best interests. (Homepage | Data Protection Commission)

8. Photographs and video

We may take photographs and video during classes, rehearsals, performances and other School activities.

Where we use identifiable images for promotional purposes, including on our website, social media or printed materials, we will use an appropriate legal basis and, where required, obtain consent.

Where consent has been given, it may be withdrawn by contacting us in writing.

Withdrawal of consent will not affect the lawfulness of any processing that took place before consent was withdrawn.

9. Who do we share your information with?

We do not sell your personal information.

We may share information with trusted third parties where this is necessary to operate the School or provide services to you.

These may include:

Our dance school management/customer portal provider
Payment and Direct Debit providers
Website and technical service providers
Accountants and professional advisers
Examination or awarding organisations where necessary
Event organisers or venues where necessary
IT and technical support providers
Debt recovery or credit control providers where necessary
Government bodies, regulators or law enforcement authorities where required by law

Where another organisation processes information on our behalf, we will take appropriate steps to ensure that suitable data protection and security arrangements are in place.

We will only share information that is reasonably necessary for the relevant purpose.

10. How do we protect your information?

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal information is limited to people who need it for legitimate School purposes.

However, no method of storing or transmitting information electronically can be guaranteed to be completely secure.

11. How long do we keep your information?

We keep personal information only for as long as it is reasonably necessary for the purposes for which it was collected, including where necessary to meet legal, accounting, financial, insurance or safeguarding requirements.

Different types of information may therefore be retained for different periods.

When information is no longer required, we will securely delete, destroy or anonymise it where appropriate.

12. Your rights under GDPR

Depending on the circumstances, you have rights under the GDPR including the right to:

Request access to the personal information we hold about you
Ask us to correct inaccurate or incomplete information
Ask us to delete your information in certain circumstances
Ask us to restrict how we use your information in certain circumstances
Object to certain processing
Request the transfer of certain information to you or another organisation
Withdraw consent where we rely on consent as our legal basis

You also have an absolute right to object to your personal information being used for direct marketing.

These rights are subject to certain legal exceptions and may not apply in every situation. The Data Protection Commission provides further information about these rights. (Homepage | Data Protection Commission)

13. How to exercise your rights

If you would like to exercise any of your data protection rights, or have a question about how we use your information, please contact:

Ruth Shine School of Dance Limited
DANCE TRAX STUDIOS, Unit 6 The Mall Newtown Centre Newtown Square, Main Street Blessington WICKLOW Ireland W91 N925
Ireland

Email: ruthshineschoolofdance1@gmail.com

We may need to ask for information to confirm your identity before dealing with certain requests.

We will respond to valid requests within the timeframe required by data protection legislation. (Homepage | Data Protection Commission)

15. Complaints

If you have any concerns about how we have handled your personal information, please contact us first so that we can try to resolve your concern.

You also have the right to make a complaint to the Data Protection Commission (DPC), the Irish supervisory authority for data protection.

Data Protection Commission
6 Pembroke Row
Dublin 2
D02 X963
Ireland

Website: www.dataprotection.ie

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, how we process personal information or changes in data protection legislation.

The latest version will always be available on our website, with the date of the most recent update shown at the top of the policy.